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About Beth
Senior Recruiter specializing in high-volume IT, Professional and Finance & Accounting recruiting, with a focus on efficiency, quality hires, and supporting fast-paced business needs.
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Contract
Job Title: Instrumentation Engineer
Type of Engagement: 12-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite in Houston, TX
Job Overview:
We are seeking an experienced Electrical Engineer who is specialized in Instrumentation & Process Control to join our Project Management team (PMT). Project Management Teams are responsible and accountable for the delivery of best in class capital projects. PMT is directly involved in executing and managing assigned projects safely, on schedule, within budget and to the highest standards of integrity and compliance. This will involve engineering design, procurement and construction of various sizes ($), types and complexity of small, medium to multi-billion-dollar mega projects
Essential Job Responsibilities:
Required Skills & Experience:
Big points if you have:
Job Requisition # 40099
A reasonable estimate of the pay range for this role is $100.00 - $125.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
#LI-Onsite #LI-WC1
…
Type of Engagement: 12-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite in Houston, TX
Job Overview:
We are seeking an experienced Electrical Engineer who is specialized in Instrumentation & Process Control to join our Project Management team (PMT). Project Management Teams are responsible and accountable for the delivery of best in class capital projects. PMT is directly involved in executing and managing assigned projects safely, on schedule, within budget and to the highest standards of integrity and compliance. This will involve engineering design, procurement and construction of various sizes ($), types and complexity of small, medium to multi-billion-dollar mega projects
Essential Job Responsibilities:
- Execute capital projects according to the scope, schedule and budget.
- Perform complex technical and administrative tasks relative to the Design and coordination of specialized controls and instrumentation systems.
- Provide the technical input and review of the design, construction, pre-commissioning, commissioning and startup of facilities.
- Address technical issues arising in all phases of the project development related to Instrumentation & Process Control parts of the facilities.
- Responsibility for project development: engineering studies, technical bid reviews, preliminary engineering, detail designs, materials procurement, construction, pre-commissioning, handover, commissioning and startup.
- Review and provide input to the Functional Specification for PCS and Field Instrumentation that fully comply with standards and specifications.
- Manage General Engineering Services (GES) design contractor activities during the development of Pre-FEED & FEED, including definition of project work scope and schedule requirements. Development of detailed estimate leading to funding appropriation and approval.
- Be familiar with international procedures of Projects Phases, Engineering Phases, Bidding procedures, Procurement Processes, Construction Requirements and up to date Best Practices.
- Full understanding of contract documents (inclusive of appendices, drawings and specifications), project execution plan, interface management, change management, construction sequencing, standards specifications and project schedule to support project manager and/or company representative in timely completion of projects.
- Review and resolve day to day contractors’ activities related to assigned project (process) work during construction and ensure HSE compliance.
- Participate in developing Instrumentation & Process Control deliverables and others such as BDs, SLDs, P&IDs, ILDs, ISDs, ISS, C&E diagrams, HAZID, HAZOP, SIL, simulations, control narrative, energy optimization, startup plans, etc.
- Provide design input in the identification, sizing, selection and procurement of field instrumentation including control valves.
- Attend Factory Acceptance Test (FAT) of the Process Control System and resolve any technical issue prior of shipment to site.
- Conduct Site Acceptance Test (SAT) and Integration Site Acceptance Test (ISAT) for all Process Control System and resolve any technical issues that arise.
- Perform change order scope definition, cost estimation and assist the Project Manager or Company representative in change management process.
- Review weekly and monthly reports on the status and progress of the contracts, including project costs and schedule. Attend project meetings e.g. progress, stakeholders, design review, plot plan, value improvement.
- Review of project schedule, coordinate and monitor the assigned project progress and challenge below par performance of the contractor.
- Review, coordinate, and monitor invoices (claimed vs actual physical progress checks) and contractor’s submittals.
- Performs Project Reporting and implementation of company initiatives during project execution.
- Review design/study Instrumentation & Process Control modifications to the facilities.
- Provide routine Instrumentation & Process Control (design and construction) support to facilities.
- Develop and/or review testing and commissioning procedures for Instrumentation & Process Control equipment especially in the facilities.
- Be familiar with leading equipment manufacturers/vendors, international standards and value improvement practices.
- Uphold engineering ethics and maintain high standards of professional behavior and conduct.
Required Skills & Experience:
- B.S. in Electrical/Electronics/Instrumentation Engineering.
- 10 years of experience in the refining and the petrochemical industries with a specialty in Instrumentation & Process Control, such that the incumbent is clearly recognized as an expert in this field.
- 5 years of field experience including construction, pre-commissioning, commissioning, startup, and operation.
- Excellent English communication skills (verbal and written)
- Must have Engineering Design & Construction phase experience with a thorough knowledge of engineering practices and economic principles in the applicable International Codes, Standards and Specifications. Expertise in specific control & instrumentation disciplines such as Advanced process control (APC), Distributed control systems (DCS), Programmable logic controllers (PLC), Supervisory control and data acquisition (SCADA), Emergency shutdown system (ESD) & etc.
- Flexible to work in multinational teams and mobilize to different locations including remote areas as needed.
Big points if you have:
- Master’s degree.
- Dynamic attitude towards project improvements and savings, PMP Certification is desirable but not mandatory.
Job Requisition # 40099
A reasonable estimate of the pay range for this role is $100.00 - $125.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
#LI-Onsite #LI-WC1
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Contract
Job Title: Accountant I
Type of Engagement: 3-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite position in Louisville, KY
Job Overview:
Duties include monitoring accounting and lease mailboxes and taking appropriate actions, preparation of monthly journals for billing (leases), fixed asset activities and accounting projects. Skills necessary include ability to interact effectively with internal and external clients. Strong analytical abilities with advanced MS Excel skills.
Job Requisition # 40261
#LI-Onsite #WC1
A reasonable estimate of the pay range for this role is $20.61 - $25.61 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Type of Engagement: 3-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite position in Louisville, KY
Job Overview:
Duties include monitoring accounting and lease mailboxes and taking appropriate actions, preparation of monthly journals for billing (leases), fixed asset activities and accounting projects. Skills necessary include ability to interact effectively with internal and external clients. Strong analytical abilities with advanced MS Excel skills.
Job Requisition # 40261
#LI-Onsite #WC1
A reasonable estimate of the pay range for this role is $20.61 - $25.61 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Contract
Job Title: Project Manager I
Type of Engagement: 36-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Hybrid position in Plainfield, IN
Job Overview:
This position has single point accountability, or can possibly be under the general direction of a Project Director or Senior PM. The Project Manager I (PM-I) position is responsible for the management, or the assistance of managing, all phases of project planning and execution to ensure all project success factors are met, including but not limited to scope, schedule, cost, quality, environmental, safety, communications, security, and integration.
This position typically is assigned to multiple projects per the Project Management Center of Excellence Project Profile Matrix. In aggregate, these projects are typically less than $10M with a Low to Moderate level of complexity impacting only the facility or department level within the Company. The PM-I serves as the unifying agent providing leadership, management, direction, coordination, and control of the overall project in accordance with the established policies, procedures, systems, and requirements of The Company.
Essential Job Responsibilities:
Required Skills & Experience:
Big Bonus Points if you Have:
Job Requisition # 40270
#LI-Hybrid #LI-WC1
A reasonable estimate of the pay range for this role is $58.00 - $63.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Type of Engagement: 36-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Hybrid position in Plainfield, IN
Job Overview:
This position has single point accountability, or can possibly be under the general direction of a Project Director or Senior PM. The Project Manager I (PM-I) position is responsible for the management, or the assistance of managing, all phases of project planning and execution to ensure all project success factors are met, including but not limited to scope, schedule, cost, quality, environmental, safety, communications, security, and integration.
This position typically is assigned to multiple projects per the Project Management Center of Excellence Project Profile Matrix. In aggregate, these projects are typically less than $10M with a Low to Moderate level of complexity impacting only the facility or department level within the Company. The PM-I serves as the unifying agent providing leadership, management, direction, coordination, and control of the overall project in accordance with the established policies, procedures, systems, and requirements of The Company.
Essential Job Responsibilities:
- Create / Staff / Lead Project Team. Provide leadership, oversight management, delegation, and coordination to the various internal and external organizations that are providing services to the project (development, engineering, project controls, estimating, construction management, supply chain, legal, EHS, QA/QC, operations, communications, regulatory, security, fuels, transmission, etc.). The PM manages all matrixed members of the team on a daily basis and is responsible for interfacing with functional managers of team members, regarding placement, development and conflict resolution.
- Establish and maintain communications among all project/program’s stakeholders. Structure, lead, and/or assist in leading all project related meetings and reports required to ensure open communication between all team members, key stakeholders, and management (monthly project reviews, kickoff meetings, weekly reports, monthly reports, etc.) and to properly report project status. Assure that Project Plan, all appropriate reports and reporting means are developed and managed according to PMCoE Standards. Present reports to appropriate management / governance team skillfully.
- Plan (or assist in planning) the project (s) assigned to, including scope, schedule, cost, safety, and quality aspect of the project. Drive the process of project planning including scope definition, estimating, schedule formation and monitoring, cost control measures, procurement/contracting strategies, equipment selection, vendor selection, start-up and commissioning plans, and integration processes. This includes project planning and execution activities like scope definition, detailed design, construction, start-up and commissioning, turnover to operations, and warranty management.
- Execute projects (or assist in project execution) according to Plan within designed scope, cost and schedule limits. Includes objectives, stakeholders, scope, roles and responsibilities, assumptions and constraints, deliverables, WBS, schedule, external communication, regulatory strategy, procurement strategy, contractor and supplier strategy, resource plan, budget, lessons learned, risk plan, quality plan, safety plan, environmental plan, security plan, integration plan, data management plan, communications and reporting plan, change management, and project close out.
Required Skills & Experience:
- Associate’s degree
- 2 years minimum related experience
- In Lieu of Degree, High School / GED AND 5 years minimum required related experience
Big Bonus Points if you Have:
- Bachelor’s Degree
- Certified Associate of Project Management
- Professional Engineer
- Configuration Management II Professional (CM2-P)
- Project Management Professional
Job Requisition # 40270
#LI-Hybrid #LI-WC1
A reasonable estimate of the pay range for this role is $58.00 - $63.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Contract
Job Title: Accounts Receivable Representative III
Type of Engagement: 12-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Hybrid position in Nashville, TN or Phoenix, AZ (3days in office)
Required Skills & Experience:
TECHNICAL & SYSTEM REQUIREMENTS:
SKILLS & ABILITIES:
#LI-Hybrid #LI-WC1
A reasonable estimate of the pay range for this role is $24.27 - $29.27.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Type of Engagement: 12-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Hybrid position in Nashville, TN or Phoenix, AZ (3days in office)
Required Skills & Experience:
- 3–5 years of experience in healthcare payment posting (manual and electronic)
- Strong knowledge of EOBs, EFTs, ERAs, COB, and 835 file interpretation
- Deep understanding of payer rules (Medicare, Medicaid, Commercial, Workers' Comp)
- Familiarity with contractual adjustments, proration logic, and secondary/tertiary payment rules
- Prior experience with complex denial resolutions and reconciliation of unapplied payments
- Knowledge of accounting principles related to revenue cycle and payment reconciliation
- Comfortable working in Interactant (HCS), WellSky, or other EMRs/payment posting systems
TECHNICAL & SYSTEM REQUIREMENTS:
- Proficiency with Excel and data reconciliation tools
- Experience using clearinghouses, payer portals, and lockbox files
- Ability to work with batch files, remittance advice matching, and custom posting rules
- Familiar with automated vs. manual posting environments, and when to escalate
- Behavioral Traits
- Self-starter with strong problem-solving skills
- Ability to work under pressure and meet tight deadlines
- Strong sense of ownership and accountability
- Comfortable in a fast-paced, high-volume environment
- Detail-oriented and committed to data integrity
- Preferred (Not Required)
- Previous experience in rehab, home health, or residential settings
- Exposure to payer audits and recoupments
- Basic understanding of contract modeling or reimbursement analytics
SKILLS & ABILITIES:
- High attention to detail and accuracy in posting across multiple dates of service, payers, and accounts
- Ability to break down and allocate lump sum payments across multiple patient accounts
- Comfortable with researching payment variances and resolving discrepancies independently
- Excellent math and analytical skills to interpret remits and validate correct application
- Strong communication skills for collaborating with billers, collectors, and payers
- Ability to follow and suggest improvements to internal SOPs and workflows
- Ability to learn EMR Systems quickly and retain knowledge taught
#LI-Hybrid #LI-WC1
A reasonable estimate of the pay range for this role is $24.27 - $29.27.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Contract
Job Title: Logistics Advisor
Type of Engagement: 6-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite position in Houston, TX
Job Overview:
Performs activities, analyses and process enhancements related to company warehousing, cargo handling. Supply Chain and Logistics operations. Analyses and process enhancements involve a range of Supply Chain activities including but not limited to: imports, receiving, vendor issue reconciliation, ERP transactions, and labeling, packing, hazmat processing, documenting, and exporting company materials.
Essential Job Responsibilities:
Required Skills & Experience:
Big Bonus Points if you Have:
Job Requisition # 40274
#LI-Onsite #LI-wC1
A reasonable estimate of the pay range for this role is $40.00 - $45.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Type of Engagement: 6-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite position in Houston, TX
Job Overview:
Performs activities, analyses and process enhancements related to company warehousing, cargo handling. Supply Chain and Logistics operations. Analyses and process enhancements involve a range of Supply Chain activities including but not limited to: imports, receiving, vendor issue reconciliation, ERP transactions, and labeling, packing, hazmat processing, documenting, and exporting company materials.
Essential Job Responsibilities:
- Coordinates the efficient and compliant export of company materials, including but not limited to mode of transport, carrier selection, and rate comparisons.
- Performs Logistics transactions within company ERP system (SAP). Verifies accuracy of shipping
- documents/cargo and coordinates necessary adjustments and system fixes where needed.
- Prepares reports and presentations by generating and compiling data from various sources into
- detailed worksheets, presentations, and databases. Performs analysis and tasks required to support exports throughout the Americas.
- Assists with developing and maintaining data and systems for managing and reconciling transportation costs/ spend. Evaluates Logistics/ Transportation service providers and spends to quantify current state costs.
- Models, analyzes and recommends optimal delivery terms and routing for company purchases.
- Researches and recommends logistics/transportation scenarios most achievable and advantageous to the enterprise for current and future state supply chain operations.
- Coordinates with key stake holders to help develop plans to implement strategies and supply chain optimization deliverables. Works with company team(s) on various Logistics/Supply Chain process improvement and automation initiatives. Utilizes, evaluates, and makes recommendations for improvements to various systems applications including SAP, Windows-based word processing/spreadsheet programs, vendor applications (e.g. freight payment/ TMS systems) and reconciliation platforms (e.g. CASS).
- Assists with recommending and implementing Logistics and Supply Chain training opportunities.
- May perform cargo movements and/or inspections.
- Performs other duties as assigned.
Required Skills & Experience:
- Bachelor's degree in Supply Chain Management, Logistics, Finance, or Business Administration, or Engineering.
- Additional licenses/certifications (e.g. Customs broker license).
- Understand and apply various regulations including dangerous good and international trade regulations.
- Ability to analyze various factors, and use good judgement to make sound recommendations and decisions.
- Proficient with business software applications.
- Typically, at least ten (10) years of progressive, advanced experience in cargo handling, warehousing, distribution, logistics or supply chain. Typically, at least eight (8) years international logistics experience.
- ERP systems experience. (SAP and ERP system enhancements experience preferred).
- Must be able to comprehend and communicate accurately, clearly and concisely in English.
Big Bonus Points if you Have:
- Hazmat certification (all modes)
- Varied experience (including oil and gas)
Job Requisition # 40274
#LI-Onsite #LI-wC1
A reasonable estimate of the pay range for this role is $40.00 - $45.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Contract
Contract/Contract to Hire/Perm: Contract
Client Company: Aramco 540 *regular schedule
Title: Office Manager
Client Manager: Abhishek Shukla
Duration: 12mo
Pay: $50-64/hr.
Location: Palo Alto, CA
Remote/Hybrid/Onsite: Onsite
Priority: C
Exemption Status: Non-Exempt
Position Overview
Prosperity7 Ventures, a global early-stage venture capital firm, is seeking a resourceful, detail-oriented Office Manager to oversee day-to-day operations and ensure a seamless experience for our investment team, visitors, and portfolio partners. This position blends administrative excellence, operational ownership, and people-first office management. The ideal candidate is proactive, professional, and comfortable working in a fast-moving environment with founders, investors, and cross-border partners. Prior experience in venture capital, private equity, or the startup ecosystem is preferred but not required.
Key Responsibilities
Qualifications
The anticipated hourly rate range for this position is $32.28 - $64.06 per hour. Final rate for this role is based on several factors, including the individual’s geographic location, experience level, skill set, training, licenses and/or certifications.
May ask a Scenario questions on interview: If multiple people come with priorities and everything is urgent. How do you decipher what is urgent and not urgent.. How do you prioritize leaders and what needs to get done?
1) Working Hours: Prefer candidates that can come into the Palo Alto Office every day (very professional position) Always need to be available to the Managing Partners (at any time when needed). The ideal candidate is a forward thinker, has worked in a fast paced environment, preferably someone that is very "mature" and polished
2) What do they need to do within SAP systems . Process expense reports, using clickbook concur, etc. They are the point of contact for all the Managing Directors (up to 6 of them). At times they’ll be working in stressful situations as they are coordinating schedules, set lunch appointments, putting in orders, managing calendars, etc.
Aramco – Prosperity Seven Ventures. https://www.prosperity7vc.com/
Director Q/A:
#LI-Onsite #LI-WC1
…
Client Company: Aramco 540 *regular schedule
Title: Office Manager
Client Manager: Abhishek Shukla
Duration: 12mo
Pay: $50-64/hr.
Location: Palo Alto, CA
Remote/Hybrid/Onsite: Onsite
Priority: C
Exemption Status: Non-Exempt
Position Overview
Prosperity7 Ventures, a global early-stage venture capital firm, is seeking a resourceful, detail-oriented Office Manager to oversee day-to-day operations and ensure a seamless experience for our investment team, visitors, and portfolio partners. This position blends administrative excellence, operational ownership, and people-first office management. The ideal candidate is proactive, professional, and comfortable working in a fast-moving environment with founders, investors, and cross-border partners. Prior experience in venture capital, private equity, or the startup ecosystem is preferred but not required.
Key Responsibilities
- Office Operations & Facilities
- Manage daily office operations including supply inventory, vendor relationships, facilities coordination, and workplace standards.
- Serve as the primary point of contact for building management, IT support, and external service providers.
- Ensure the Palo Alto office remains organized, fully stocked, and welcoming for staff and guests.
- Administrative & Team Support
- Oversee scheduling for executives and team members across multiple time zones.
- Support travel logistics, expense reporting, and procurement through systems such as SAP, Ariba, Concur, and Microsoft Office (training provided).
- Prepare and maintain documents, spreadsheets, presentations, and confidential materials with accuracy and discretion.
- People & Culture Support
- Greet founders, partners, and guests; manage meeting room setups and assist with in-office events and team gatherings.
- Coordinate onboarding logistics for interns and new hires, including IT setup, workspace preparation, and HR administration.
- Contribute to a positive, professional, and inclusive office environment.
- Project & Executive Support
- Provide support to the Regional Managing Director and investment team on special assignments, project tracking, and initiatives.
- Assist with basic budgeting tasks, reporting, and maintaining internal databases and documentation.
- Own ad hoc projects that improve operational efficiency and elevate the overall office experience.
Qualifications
- High school diploma or GED required; associate’s or bachelor’s degree preferred.
- Minimum of 3 years of administrative, office management, or operations experience—experience in venture capital or startups is a plus but not required.
- Strong communication skills with a professional, polished presence.
- Proficiency in Microsoft Office Suite; familiarity with SAP, Ariba, or Concur is a plus (training available).
- Demonstrated discretion, confidentiality, and sound judgment.
- Highly organized, reliable, adaptable, and able to manage multiple priorities in a dynamic environment.
- Comfortable working onsite full-time in the Palo Alto office.
The anticipated hourly rate range for this position is $32.28 - $64.06 per hour. Final rate for this role is based on several factors, including the individual’s geographic location, experience level, skill set, training, licenses and/or certifications.
May ask a Scenario questions on interview: If multiple people come with priorities and everything is urgent. How do you decipher what is urgent and not urgent.. How do you prioritize leaders and what needs to get done?
1) Working Hours: Prefer candidates that can come into the Palo Alto Office every day (very professional position) Always need to be available to the Managing Partners (at any time when needed). The ideal candidate is a forward thinker, has worked in a fast paced environment, preferably someone that is very "mature" and polished
2) What do they need to do within SAP systems . Process expense reports, using clickbook concur, etc. They are the point of contact for all the Managing Directors (up to 6 of them). At times they’ll be working in stressful situations as they are coordinating schedules, set lunch appointments, putting in orders, managing calendars, etc.
Aramco – Prosperity Seven Ventures. https://www.prosperity7vc.com/
- 7 is a $1B diversified venture capital fund of Aramco Ventures, a Subsidiary to Aramco. Most of candidates come from Wall Street. High level very Sr. people that are Placed in NY and Palo Alto CA. This is new innovative billion dollar fund for disruptive technologies. (drones, bitcoin, robotics, high-tech, Fintech, etc). Not tied to Aramco. This is hybrid role (home/office), and need a very disciplined, organized, forward thinker. Systems are currently tied with Aramco’s SAP system. Whenever an admin is hired they need to know SAP systems, Clickbook, etc. Working with C-level supporting all of the business for the executives. It’s almost like an operational/office manager, process expense reports, travel handles, schedules managed, very high level professionals keeping very high level professionals on track and organized.
Director Q/A:
- Did you have someone doing this work over the past year or have you had to do your own administrative tasks? 90% were doing themselves and now that they’ve grown they need help.
- What has been the challenge in filling this position? Haven’t seen very strong candidates. This is a high visibility role and they are the face of the office. Client facing, need polished and professional.
- Where have other candidates that interviewed fall short? Articulation
- What do you feel are the most important skills for a candidate to possess? They need to possess the general administrative skills and looking for someone that could groom into a role where they could manage people beneath them. This EA will be responsible for general EA tasks and also office management tasks. There will be others to be brought on down the road, and this person could be the Sr. Office Manager down the road overseeing all the others EAs.
- Do you need a wallstreet / venture capitalist industry background or could it be an Executive Admin for C level executives for any industry? They don’t need industry experience just business acumen. Working in an investment firm is a plus, technology start up is a plus. Someone out of any industry is fine, it’s the first face in the office so the polish needs to be there.
- Where is the office located in Palo Alto? On Emerson Street at the Corner of Forest (2 blocks from the CalTrain Station). Downtown. They have their own dedicated parking
- Is it a hybrid schedule or work from the office all the time? It’s going to be every day in the office but they’ll be flexible. Get your work done. People come into the office and they need to great them and get them settled in.
- How many people work for the Palo Alto branch? 10+
- Is this person supporting you only, or will they support other MD’s and Executives? They are supporting the Sr. Management professionals (2-4) people. It’s not full support, it’s Abhishek and other Managing Partners that are most critical.
- Are there particular things in SAP this person needs to know i.e. SAP HANA, Businessone, CO,MM,SD. It’s general SAP because Aramcos is highly customized.
- Do you like to see stability in the role or are you open to Executive Admins that have been in shorter contract assignments? They are okay with shorter assignments, want to see at least 2-3yr stints and there was career progression.
#LI-Onsite #LI-WC1
…
Contract
Job Title: Accountant
Type of Engagement: 12+-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Located in Houston, TX.
Candidates must reside in the Houston, TX area.
Required Skills & Experience:
Performs professional accounting functions in either accounting staff or operating unit applications. In staff applications, functions are typically to conduct studies, analyze financial data, monitor costs and cost control procedures and provide accounting staff support to Controller's Division or to assigned proponent department personnel such as project management. In operating applications, functions are typically to accumulate and prepare CCSD input data, prepare schedules, reports and payrolls, make related accounting entries, initiate payments, and maintain records and controls.
Essential Job Responsibilities:
Job Requisition #
#LI-Onsite #LI-WC1
A reasonable estimate of the pay range for this role is $32.00 - $37.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
#LI-BS1
#LI-Onsite…
Type of Engagement: 12+-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Located in Houston, TX.
Candidates must reside in the Houston, TX area.
Required Skills & Experience:
- Bachelor’s degree in Accounting, Business Administration, Finance or Economics and one (1) year diversified accounting experience. May consider candidate with high school diploma who demonstrates the ability to perform the assigned tasks which typically is gained from ten (10)
- Must be able to communicate and comprehend English accurately, clearly and concisely at a level required to perform the job as outlined.
- Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette
- General Use years of diversified accounting experience relative to the specific area of assignment. Work experience should reflect progressively greater responsibilities.
Performs professional accounting functions in either accounting staff or operating unit applications. In staff applications, functions are typically to conduct studies, analyze financial data, monitor costs and cost control procedures and provide accounting staff support to Controller's Division or to assigned proponent department personnel such as project management. In operating applications, functions are typically to accumulate and prepare CCSD input data, prepare schedules, reports and payrolls, make related accounting entries, initiate payments, and maintain records and controls.
Essential Job Responsibilities:
- Assists in implementing approved accounting procedure changes with operating units and CCSD as required, including revision of related user manuals and forms and training assistance.
- Computes, compiles, and processes accounting data; examines, reconciles, and monitors disbursements and associated accounting entries and support documents to assure compliance with established procedure.
- Prepares data, calculations, statements, reports and computer input as required by specific job assignment.
- Conducts special studies of limited scope. Develops new or revised accounting procedures, tests validity, presents findings, and recommends approval.
- Investigates the significance of changes in account balances, overhead rates, construction costs, and unit costs; identifies contributing factors and summarizes finding, conclusions, and recommendations.
- Maintains and controls documents, ledgers, records and manuals as assigned.
- Assists in review of systems change proposals developed in other departments to determine their impact on the Controller's Division systems, procedures and operations.
- Advises supervisor and/or appropriate operating personnel of problems or unusual situations and provides recommendations for corrective action.
- Performs other duties as assigned.
Job Requisition #
#LI-Onsite #LI-WC1
A reasonable estimate of the pay range for this role is $32.00 - $37.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
#LI-BS1
#LI-Onsite…
Contract
Job Title: Associate Data Analyst
Type of Engagement: 6-month contract
Work Location: Onsite position in Greensboro, NC
Job Overview:
This role is to provide analysis and insight with dealer channel and Arrow truck sales. Specifically, dealer dashboard performance, management group ownership strategy and Arrow truck sales’ retail performance.
Essential Job Responsibilities:
Required Skills & Experience:
Big Bonus Points if you Have:
Job Requisition # 40259
#Li-Onsite #LI-WC1
A reasonable estimate of the pay range for this role is $45.00 - $50.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Type of Engagement: 6-month contract
Work Location: Onsite position in Greensboro, NC
Job Overview:
This role is to provide analysis and insight with dealer channel and Arrow truck sales. Specifically, dealer dashboard performance, management group ownership strategy and Arrow truck sales’ retail performance.
Essential Job Responsibilities:
- Build and Manage all critical Power BI dashboards for Arrow and Channel Development
- Develop and maintain driver-based financial models tied to operational metrics
- Analyze financial and operational performance, identifying key drivers of variance
- Prepare and deliver executive-level reporting, dashboards, and presentations
- Partner with cross-functional teams (operations, sales, leadership) to align financial planning with business objectives
- Perform profitability analysis across products, services, and business units
- Build scenario models to support strategic decision-making
- Identify and implement process improvements and automation in reporting and analysis
- Ensure data accuracy, consistency, and integrity across financial systems
Required Skills & Experience:
- Bachelor’s degree in Analytics, Finance, Economics or related field
- Experience in data-driven environments with complex operations preferred
- Advanced proficiency in Excel (modeling, Power Query, VBA preferred)
- Experience with Power BI or similar BI tools
- Working knowledge of Python, R Studio or other data tools is a plus
- Experience with ERP and financial systems (e.g., SAP, Salesforce, Oracle, etc.)
- Familiarity with data modeling and reporting automation
- Strong financial modeling and analytical skills.
- Ability to translate complex data into clear, actionable insights
- Business acumen with understanding of operational drivers
- Excellent communication and presentation skills, especially with senior leadership
- Strong attention to detail combined with the ability to prioritize high-impact areas
- Problem-solving mindset with a focus on continuous improvement
- High level of ownership and accountability
Big Bonus Points if you Have:
- Experience with driver-based planning and scenario modeling
- Background in process automation and reporting optimization
- Exposure to cross-functional or operational finance environments
- Strong understanding of cost structures and profitability drivers
Job Requisition # 40259
#Li-Onsite #LI-WC1
A reasonable estimate of the pay range for this role is $45.00 - $50.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Contract
Job Title: Lead Product Development Project Manager
Type of Engagement: 6-month contract
Work Location: Onsite position in Greensboro, NC
Job Overview:
Lead cross?functional development projects within Function & Software Defined Vehicle (FSDV), ensuring delivery from early concept through industrialization and product introduction. The role combines project leadership and technical coordination, to drive execution in a complex, software?driven vehicle environment.
Essential Job Responsibilities:
Project Leadership & Delivery
Typical Deliverables
Required Skills & Experience:
Job Requisition # 40262
#LI-Onsite #LI-WC1
A reasonable estimate of the pay range for this role is $46.00 - $51.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Type of Engagement: 6-month contract
Work Location: Onsite position in Greensboro, NC
Job Overview:
Lead cross?functional development projects within Function & Software Defined Vehicle (FSDV), ensuring delivery from early concept through industrialization and product introduction. The role combines project leadership and technical coordination, to drive execution in a complex, software?driven vehicle environment.
Essential Job Responsibilities:
Project Leadership & Delivery
- Lead end to end delivery of cross functional programs (hardware, software, integration).
- Drive execution across scope, timing, cost, quality, and features (QDCCFS).
- Ensure alignment with product/platform strategy and business objectives.
- Develop and maintain L1–L3 plans, milestones, and dependencies.
- Break down program scope into streams, epics, and deliverables (e.g., Jira structure).
- Monitor critical path, deviations, and delivery risks.
- Lead collaboration across engineering domains (EE, SW, integration, testing, purchasing).
- Act as the central interface between stakeholders (product, system architects, suppliers).
- Facilitate alignment across global teams and organizations (GSO, GOT, etc.).
- Define, balance, and secure requirements from multiple stakeholders.
- Manage scope changes, concept decisions, and technical trade offs.
- Consolidate cost estimations and track budget performance.
- Secure resource allocation and monitor utilization.
- Maintain risk register and drive mitigation actions.
- Ensure compliance with quality, functional safety, cybersecurity, and legal requirements.
- Prepare and present project status at gates and governance forums.
- Ensure clear and structured communication (Jira, Confluence, SharePoint).
Typical Deliverables
- Project plans and milestone roadmaps
- Scope documentation and technical descriptions
- Budget and resource forecasts
- Risk registers and mitigation plans
- Gate review material and executive reports
Required Skills & Experience:
- Automotive development lifecycle (incl. SW defined vehicle context)
- Integration, verification & validation, system architecture
- Functional safety (ISO 26262 considered a strong plus)
- Strong planning, structuring, and execution capability
- Stakeholder management across global organizations
- Ability to structure complexity and drive decision?making
- Leadership in ambiguous environments
- Clear communication and influence without authority
- Problem solving and risk anticipation
Job Requisition # 40262
#LI-Onsite #LI-WC1
A reasonable estimate of the pay range for this role is $46.00 - $51.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Contract
Job Title: Manager, Cloud Infrastructure & Identity Mgmt
Type of Engagement: 6-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Hybrid position in Raleigh, NC - 2 days per week in office.
Job Overview:
The Manager, Cloud Infrastructure & Identity Management plays a central role in driving Microsoft 365–centric projects that modernize the digital workplace at global scale.
This role combines hands-on engineering expertise with strong project leadership, supporting enterprise initiatives such as Microsoft 365 platform modernization, Copilot adoption, Zero Trust security, and cloud-first transformation.
Essential Job Responsibilities:
Microsoft 365 Platform & Project Leadership (Primary Focus)
Copilot & Digital Workplace Innovation
Microsoft Teams, SharePoint & Power Platform
Security, Identity & Compliance
Operations, Support & Team Leadership
Ideal Candidate Profile
Required Skills & Experience:
Job Requisition # 40206
#LI-hybrid, #LI-WC1
A reasonable estimate of the pay range for this role is $65.00 - $70.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Type of Engagement: 6-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Hybrid position in Raleigh, NC - 2 days per week in office.
Job Overview:
The Manager, Cloud Infrastructure & Identity Management plays a central role in driving Microsoft 365–centric projects that modernize the digital workplace at global scale.
This role combines hands-on engineering expertise with strong project leadership, supporting enterprise initiatives such as Microsoft 365 platform modernization, Copilot adoption, Zero Trust security, and cloud-first transformation.
Essential Job Responsibilities:
Microsoft 365 Platform & Project Leadership (Primary Focus)
- Lead the architecture, engineering, and continuous improvement of Microsoft 365 services, including Entra ID, Exchange Online, SharePoint Online, Teams, and OneDrive.
- Drive global Microsoft 365 projects from initiation through delivery, ensuring secure, scalable, and compliant outcomes.
- Own end-to-end project lifecycles, including planning, execution, stakeholder coordination, and successful delivery across regions.
- Lead optimization initiatives across the Microsoft 365 collaboration suite to improve performance, reliability, and user adoption at enterprise scale.
- Support the integration of third-party applications and automation initiatives within the Microsoft 365 ecosystem.
Copilot & Digital Workplace Innovation
- Contribute to Copilot readiness and adoption initiatives, ensuring alignment with security, compliance, and identity governance requirements.
- Partner with security, infrastructure, and endpoint teams to enable AI-assisted productivity within the Microsoft 365 platform.
- Support continuous improvement of digital workplace capabilities through automation, standardization, and governance.
Microsoft Teams, SharePoint & Power Platform
- Lead and support Microsoft Teams and SharePoint Online services as core collaboration platforms.
- Enable and govern Power Platform integrations and solutions aligned with enterprise standards.
- Develop technical documentation, standards, governance models, and best practices for collaboration and low-code platforms.
Security, Identity & Compliance
- Implement and maintain security and compliance configurations, including identity governance, data protection, and Zero Trust principles.
- Collaborate closely with security and endpoint teams on integrated identity and access solutions.
Operations, Support & Team Leadership
- Provide Tier 3 engineering support for complex Microsoft 365, identity, and cloud-related incidents.
- Lead and motivate small, distributed project teams, fostering collaboration, accountability, and delivery excellence.
- Coordinate cross-functional and international teams to ensure alignment with business and IT objectives.
Ideal Candidate Profile
- The ideal candidate is a hands-on Microsoft 365 engineer and project leader with a strong foundation in identity, security, and enterprise collaboration platforms. You thrive in a global environment and enjoy combining platform ownership, project execution, and digital workplace innovation, including Copilot and automation capabilities.
Required Skills & Experience:
- 5-8 years of experience
- Strong experience in Microsoft 365 engineering, cloud security, and enterprise IT infrastructure
- Proven ability to lead and deliver global Microsoft 365–focused projects
- Solid background in operational support, platform optimization, security, and compliance controls
- Microsoft 365 administration (Exchange Online, SharePoint Online, Teams, OneDrive)
- Entra ID / identity and endpoint integration
- Zero Trust concepts and cloud security best practices
- Exposure to Copilot, automation, or AI-enabled productivity within Microsoft 365
- Incident management and structured problem-solving
- Documentation, standards, and governance development
- Strong project management skills (Agile, Hybrid, or Waterfall)
Job Requisition # 40206
#LI-hybrid, #LI-WC1
A reasonable estimate of the pay range for this role is $65.00 - $70.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…
Contract
Job Title: Admin Assistant
Type of Engagement: 12-month contract with extension (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite position located in Houston, TX
Candidates must reside in the Greater Houston, TX area.
Job Overview:
This position provides high-level administrative and analytical assistance, as well as skilled secretarial services, at the Department Head or equivalent level. Works with ASBCO management to plan, organize, and provide logistical support for events, meetings, and seminars within timelines and budget.
Essential Job Responsibilities:
As Administrative Assistant:
As Event Planner:
Type of Engagement: 12-month contract with extension (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite position located in Houston, TX
Candidates must reside in the Greater Houston, TX area.
Job Overview:
This position provides high-level administrative and analytical assistance, as well as skilled secretarial services, at the Department Head or equivalent level. Works with ASBCO management to plan, organize, and provide logistical support for events, meetings, and seminars within timelines and budget.
Essential Job Responsibilities:
As Administrative Assistant:
- Performs skilled and confidential administrative functions requiring a strong working knowledge of the company’s policies, financial and budgeting practices, corporate information systems, and departmental procedures.
- Prepares regular and ad hoc reports as requested by the assigned work director that require the selection, accumulation, and compilation of data, records and other information from multiple sources. Reviews a wide variety of reports for accuracy and proper format. Assures corrections are implemented. Preparation of presentations in PowerPoint and communications in Publisher.
- Uses SAP to input or retrieve data for regular reporting or for specific Management requests. Maintains a strong working knowledge of SAP Financial, Contracting, or other modules to assist with invoice processing and contract administration.
- Develops and maintains hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and assure accurate, timely retrieval.
- Relieves the Managing Director and other professional personnel of administrative duties and maintains status of various divisional projects, special assignment, and overall objectives.
- Provides secretarial and other support services, including timekeeping, scheduling meetings, maintaining appointment calendars, ordering office supplies, coordinating events and catering, processing expense reports, and answering phones and emails, as directed.
- Performs other related duties as assigned.
As Event Planner:
- Develops most appropriate sources for the meeting site and amenities. Personally reviews and evaluates locations, venues, services, and goods to assure highest quality for best price, appropriateness, and adherence to management requirements.
- Plans, coordinates, and personally follows-up on the logistics and details of the amenities, such as gifts for attendees, printing, and information provided to attendees.
- Prepares, or checks the meeting site in advance of the meeting, resolves last-minute problems, tests required audio-visual equipment, and inventories required materials and supplies.
- Follows up on operational details throughout and after the meeting, resolving problems, to assure a smooth-running, professional, high-quality meeting for the attendees.
- Maintains accurate records and accounting of meeting expenses.
- Reconciles all billings to ensure accuracy and that the goods and services were requested and received.
- Manage air & ground travel arrangements for guests and VIP participants as required.
- Performs other related duties as required.
Required Skills & Experience:
- High school diploma or GED equivalent. Business school or post-high school education preferred. CPS designation ideal, but not required.
- Eight (8) years of progressively more responsible experience in administrative assistant or high-level secretarial functions.
- Must be able to communicate and comprehend accurately, clearly and concisely in English at a level required to perform the job as outlined.
- Must have excellent word processing skills. Must be knowledgeable and have hands-on experience using Microsoft Excel, Access and PowerPoint; Publisher highly desired.
- Must possess tact, discretion and good judgement.
- Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette.
Job Requisition # 40220
#LI-Onsite #LI-WC1
A reasonable estimate of the pay range for this role is $24.00 - $29.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
…#LI-Onsite #LI-WC1
A reasonable estimate of the pay range for this role is $24.00 - $29.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
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APC is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status. **California Consumer Protection Act