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Posted: 06/10/2025 Industry: IT Functional, Professional Non-Technical Job Number: 39515 Work Location: Onsite

Job Description

Job Title: Administrative Specialist II
Type of Engagement: 36-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite position located in Garner, NC (7:00 am – 3:30 pm)

Job Overview:

As an Administrative Specialist, you are responsible for the administrative duties in support of garage activities for the technicians and supervisors. The WM support team will perform the following duties.

Essential Job Responsibilities:

Research, prepare, and process invoices for internal and external service work timely and accurately.
Reconcile consolidated vendor accounts and Fleet personnel credit card expenditures in a variety of Expense Management systems.
Manage the data entry of garage employees’ timesheets in MyTime for payroll processing
Process the data entry of garage employees expense reports for charges incurred on Duke-issued credit cards or direct bill invoices
Update service management system (Maximo) with service repairs, work order statuses, coding, licensing/registration/renewal, storm related charges and comments related to each Duke-owned/leased assets and vehicles
Assist custodians with vehicles and assets to include preventive maintenance scheduling, licensing/registration (fleet tags, apportion tags), inspection notifications to custodians, and asset reassignment changes
Random account code validation for business units, if necessary
Facilities request for maintenance and building repairs
Support garage supervisors and technicians as needed:
Travel arrangements/scheduling
Computer and systems support, Portal Q/A
Onboarding new technicians
Mail processing and receiving (internal/external)
Conference and meeting scheduling
Adhoc assistance as needed that has not been defined

Commodities Specialist/Commodities Technician DUTIES:

Under general directive supervision, working irregular schedule, performs work in connection with the ordering, receiving, storing and distributing of both stock and non-stock items for Fleet Services Organization, and all clerical work incidental thereto; performing duties such as:

Assisting the Supervisor in all activities for supply of parts and supplies supporting the operation, maintenance and repair of all transportation equipment.
Manage all aspects of inventory including, cycle counts, min-max evaluations, parts dispositions, and any other inventory related duties in each of the parts room assigned by supervisor.
Manage the stocking of shelves at various storerooms, breaking down larger order quantities and distributing to proper storeroom/shelves
Utilize forklift/pallet jackets and other material handling devices to move inventory from location to location to assure proper bin management.
Utilize Power BI reports and Maximo reporting tools to monitor, validate, and correct invoicing, purchase orders, and inventory accuracy numbers.
Responsible for keeping working stock items replenished and maintaining at least a 30-day supply for most items
Maintain warranty parts and return to vendor as needed for warranty recovery.
Monitor special order (Non-inventory) items, items not used within 30 days will be placed into inventory
Work with vendors and asset recovery to recover cost for obsolete items, adjust inventory information as necessary.
Gather inventory parts needed for PM (preventative maintenance) and “Kit” parts together for technician to access.
Receive PO parts purchased by supply chain and make appropriate inputs into Maximo
Manage inventory of Mobile trucks
Manage the inventory aspects of the tire contract (from current tire vendor)
Storm trucks/trailers will be stocked 24 hours before departing for storm support, after return inventory will be reviewed and adjusted based on needs and usage.
Reviewing Transportation Department non-stock items with responsible sales representatives of vendors and manufacturers in the automotive supply business and presenting new items and technical information to the attention of the Supervisor.
Issue parts in a timely manner.
Manage all aspects of fuel at the garages in Kentucky and Ohio.
Monitoring, coordinating, and reviewing the testing of new products, materials and parts being used on a trial basis in Fleet Services and reporting the results to the Supervisor.
Assigning new stock numbers for additional stock items and furnishing a detailed purchasing description to aid in the procurement of that item.
Creating and issuing purchase requisitions, checking invoices, and preparing other records and reports as required.
Identifying out of stock items and other stocking problems in all garages and working with the Supervisor in resolving problems.
Consulting and working with Materials Management Department in expediting restocking out of stock items in storerooms.
Ordering non-stock items, using manufacturer's websites and schematic diagrams and making telephone calls to expedite delivery of parts for all garages.
Purchasing non-stock items and dispatching a driver for pickup and delivery of materials and parts for the operation, maintenance and repair of all vehicles.
Contacting and coordinating with freight companies the pickup and delivery of damaged or unordered materials that have been crated for return to out of town vendors.
Making periodic visits to outlying garages, maintaining proper amounts of materials and reviewing new requirements.
Working with the auditors and supervisors in correcting storeroom discrepancies.
Performing other similar or less skilled work as assigned.

Required Skills & Experience:

Must have at least three (3) years of automotive parts or inventory management experience.
Must have the ability to obtain and maintain forklift certification.
Must be able to gather data from various sources; develop and prepare legible reports; keep detailed records; do complex calculations accu¬rately.
Must possess an appreciation of the confidential nature of information encountered in the above duties and treat it accordingly.
Must be trustworthy in the handling of Company funds.

Must be able to operate cars and trucks in a safe manner, have a valid driver's license.
Must have demonstrated the ability to perform the duties of this job through the medium of tests either written, oral and/or practical.
Must have computer software skills including Microsoft Word and Excel.
Must be able to lift up to 50 pounds.

#LI-RL1
Job Requisition # 39515

A reasonable estimate of the pay range for this role is $14.62 - $19.62 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.

Meet APC

APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.

Meet Your Recruiter

Rea Lauron

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About Garner, NC

Ready to elevate your career in the vibrant Garner, North Carolina area? Nestled just a stone's throw from the bustling city of Raleigh, Garner offers a perfect blend of small-town charm and big-city opportunities. With easy access to renowned attractions like Lake Benson Park, Carolina Brewing Company, and the historic Garner Performing Arts Center, this region boasts a thriving arts and cultural scene. From enjoying mouthwatering Carolina barbecue to exploring the stunning gardens at Sarah P. Duke Gardens, Garner is a hub of diverse experiences waiting to be explored. Discover your dream job in this dynamic location and unleash your full potential! Browse our job listings now for exciting career prospects in Garner, NC.

APC is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status. **California Consumer Protection Act