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Executive Assistant (Palo Alto #1559)
60.00
Posted 07/03/2025
Contract
Contract
Work Type:
Onsite
Job ID:
39595
Job Description
Job Title: Executive Assistant
Type of Engagement: 12-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite position located in Palo Alto, CA
Candidates must reside in the Palo Alto, CA area.
Required Skills & Experience:
Job Overview:
Seeking an Administrative Assistant to support the investment professionals of its Palo Alto office. This EA will be responsible for calendar scheduling, office management, and other administrative tasks, and will be interacting with founders and investors from across the US and the world. The ideal candidate is a forward thinker, has worked in a fast-paced environment, is comfortable with ambiguity, and preferably has experience in the venture capital ecosystem.
Essential Job Responsibilities:
Job Requisition #39213
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
#LI-BS1
#LI-Onsite
Type of Engagement: 12-month contract (Not open to 3rd party C2C consultants. Visa sponsorship is not available)
Work Location: Onsite position located in Palo Alto, CA
Candidates must reside in the Palo Alto, CA area.
Required Skills & Experience:
- High school diploma or GED equivalent; business school or post-high school education preferred.
- Five years (5) of progressively more responsible experience in administrative assistant or high-level secretarial functions.
- Must be able to communicate and comprehend accurately, clearly and concisely in English at a level required to perform the job as outlined.
- Must have excellent word processing skills. Must be knowledgeable and have hands-on experience using Microsoft Excel, Access and PowerPoint. Must possess tact, discretion and good judgement.
- Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette.
Job Overview:
Seeking an Administrative Assistant to support the investment professionals of its Palo Alto office. This EA will be responsible for calendar scheduling, office management, and other administrative tasks, and will be interacting with founders and investors from across the US and the world. The ideal candidate is a forward thinker, has worked in a fast-paced environment, is comfortable with ambiguity, and preferably has experience in the venture capital ecosystem.
Essential Job Responsibilities:
- Experience with EPs, SAP, travel systems like Concur and Click Book, and managing calendars.
- Performs highly skilled and confidential administrative functions requiring a strong working knowledge of ASC’s policies, financial and budgeting practices, corporate information systems, and departmental procedures.
- Prepares regular and ad hoc reports as requested by the Regional Managing Director that require the selection, accumulation, and compilation of data, records and other information from multiple sources. Reviews a wide variety of reports for accuracy and proper format. Assures corrections are implemented.
- Uses SAP to input or retrieve data for regular reporting or for specific Management requests. Maintains a strong working knowledge of SAP Financial, Contracting, or other modules.
- Develops and maintains hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and assure accurate, timely retrieval.
- Relieves the Regional Managing Director and other professional personnel of administrative duties and maintains status of various divisional projects, special assignment, and overall objectives.
- Provides secretarial and other support services, including timekeeping, scheduling meetings, maintaining appointment calendars, and answering phones, as directed.
- Performs other related duties as assigned.
Job Requisition #39213
#LI-On-site
#LI-WC1
Meet APC
APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.
#LI-BS1
#LI-Onsite
Meet Your Recruiter
Beth Catubay
Senior Recruiter
Senior Recruiter specializing in high-volume IT, Professional and Finance & Accounting recruiting, with a focus on efficiency, quality hires, and supporting fast-paced business needs.
About Palo Alto, CA
Ready to take your career to new heights? Explore our job opportunities around Palo Alto, California, and discover the endless possibilities this thriving hub of innovation and culture has to offer. Nestled in the heart of Silicon Valley, Palo Alto is not only home to tech giants like Google and Facebook but also boasts a vibrant arts scene with renowned galleries like the Anderson Collection at Stanford University. Indulge your taste buds with the diverse culinary scene, from farm-to-table restaurants to trendy cafes. With easy access to the stunning landscapes of nearby parks like Foothills Park and the excitement of cheering on the Stanford Cardinal at Stanford Stadium, Palo Alto is the perfect place to grow both personally and professionally. Join us in this dynamic community and unlock your potential!
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APC is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status. **California Consumer Protection Act